OneNote has been one of the most popular note taking tools for Windows for some time now but more recently, Microsoft brought OneNote to Mac.
OneNote for Mac is a powerful productivity tool allows you to capture thoughts, discoveries, and ideas in a digital notebook. OneNote is ideal for those that want to improve their productivity, brainstorm ideas, plan a big event or just have a more structured way of collecting masses of clippings you want to save online. OneNote for Mac is fully integrated with all other versions of the software for PC and mobile so not matter what device you use to save clippings, OneNote brings it all together.
For business purposes, OneNote isn’t nearly as powerful as other collaborative project management tools like Wrike, eXo Platform, or even Zoho Docs, but its ease of use makes it a worthwhile addition to your arsenal of Mac productivity tools.
Accepts notes in any shape or form
OneNote is basically an open canvas that allows you to type anywhere and rearrange content on the page in any way. You can format your notes with different fonts or colors, and organize your content with tables. You can add pictures, PowerPoint documents, PDFs, links, articles, diagrams, annotations – just about any kind of content fits into OneNote.
Taking snapshots of articles and web pages on the internet is made even easier in OneNote thanks to a clippings extension or add-on which allows you to save pages instantly to OneNote. It can even extract text from photos and pictures and copy them into your notes although the accuracy depends on the quality of the image.
In place of spreadsheets, OneNote uses simple OneNote tables to make sense of information. Start on a new line of text by typing a word, phrase, or number, and then press the Tab key to create the next column and press Return to create a new row. Alternately, you can click Insert > Table on the ribbon or on the menu bar.
Tag, you’re it!
You can edit your clippings in many different ways. You can create, rename, search, sort, color code, and copy pages, sections and notebooks to organize your content as you’d like. Or you can tag notes to highlight them, compile and track to-do lists, flag questions and more.
The Tags gallery on the Home tab lets you visually prioritize or categorize selected notes. Tagged notes are marked with icons that prompt you to follow up on your important action items, or to check off completed tasks on your to-do lists.
Customization and color coordination is a big part of OneNote. For example, when you first launch OneNote, a default notebook with the Quick Notes section is created for you, but you can easily create additional colorful notebooks for the subjects and projects you want by clicking plus sign (+) in the Notebooks list or by clicking File > New Notebook on the menu bar.
Adding new pages or notes to notebooks is also very easy. To create a new page in the current section of your notebook simply click (+) Add Page over the page tabs, or click File > New Page on the menu bar. To create a new section in the current notebook, click the plus sign (+) next to the section tabs, or click File > New Section on the menu bar.
OneNote automatically saves all of your changes as you work. If you want to see when OneNote last synced your changes, click the name of your current notebook, and then click the arrow next to it in the Notebooks list and it will show the time of the last sync.
When it comes to collaboration, OneNote allows you to edit the same workbook at the same time as another colleague or friend whether they are on PC, mobile or Mac. Notes are automatically synced to OneDrive, OneDrive for Business or Microsoft SharePoint, making it easy to switch between devices. Note, however, that Apple’s iCloud is not supported.
OneNote is a very well organized and clinically executed tool which is one of the main reasons why it has been popular for so long. However, you will find yourself doing a lot of clicking as there are very few keyboard shortcuts and when you’re cutting and pasting a lot, this would certainly help.
It’s also a bit frustrating when you can only open one notebook at a time especially if you need information from another notebook to add to the current one you’re working on.
OneNote is great for jotting down ideas or managing your personal projects, but if you’re using it for business within a team, check out a cloud-based collaboration application or project management solution, as these are much more robust and generally work seamlessly across Mac and all your other devices.
iFax is a powerful application for your Mac that allow you to turn it into a fax machine. iFax allows you to both send and receive faxes and supports several other features to help you manage and receive faxes on your desktop.
iFax performs a similar function to popular cloud-based fax apps like eFax, MyFax, or RingCentral, except it’s all done through a desktop app. It supports importing of a wide range of documents including those in PDF, TIFF and JPG format.
iFax allows you to attach and send any type of document that you’ve scanned, and even to crop them and adjust brightness or sharpness to improve the quality for faxing. This is sometimes important in order to brighten backgrounds or darken text foregrounds because darker images for example will not appear clearly in a fax and text that’s too light simply won’t appear properly either.
Actual for WorkflowMax allows you to record time spent on projects without having to log in to the WorkflowMax website, although it does still require an active subscription to WorkflowMax. Actual for WorkflowMax was built to help users more easily record and post time sheets in WorkflowMax to help them focus on the work in hand more easily.
Actual for WorkflowMax makes it much easier to track time as you work and access WorkflowMax jobs without the inconvenience of having to log in to the website each day, as everything is conveniently accessible and managed from your Mac desktop.
If you’re a lawyer or partner in a small to medium-sized law practice, you’ve probably got enough on your hands without the stress of having to make sure your firm’s finances and customer contacts are managed smoothly. Clio is a powerful web-based law practice management tool designed specifically for the needs of law firms. Clio is suitable for sole traders and small-to-mid-sized law practices and although it’s mainly a web service, it can be accessed more conveniently using the desktop app for Mac.
OmniPlan is a popular and powerful productivity tool for Mac that helps you visualize, maintain, and simplify your projects. OmniPlan is a project management tool that lets you break down tasks, optimize use of resources, monitor costs and manage your project in a convenient overview of your plans.
Unlike browser-based project management tools such as Wrike, Mavenlink, or JIRA, OmniPlan runs straight off the desktop through the Mac app. It’s ideal for collaborating with colleagues whether it’s changes to schedules, project plans, or simply just to chat with them about something you’re working on.
As you would expect from professional project management software, OmniPlan includes Gantt charts, schedules, summaries, milestones, and critical path highlighting to give you complete control over your project. OmniPlan can be invaluable in helping you anticipate and eliminate problems by identifying bottlenecks, tracking budgets and distributing workloads amongst team members more fairly and efficiently.
Nutshell is a well-organized and collaborative CRM tool aimed at small businesses. Nutshell has powerful reporting and collaboration tools, integration with Exchange and Google Apps, comprehensive lead tracking tools, and more.
Although there is a web version of Nutshell, it’s also available as a standalone desktop app for Mac, PC, iOS and Android. However, if you’ve ever used the web version of Nutshell, you won’t notice much difference between it and the Mac app ,which basically plugs displays all the functions and features of the web app in a desktop shell. Still, it’s a worthy alternative to browser-based SaaS CRM apps, such as Salesforce, Insightly, or Pipedrive, if you want CRM functionality packaged within a desktop app.
Do you ever find with too many windows open on your Mac desktop you get easily distracted when you’re working? There are so many apps and web sites vying for attention on screen sometimes that it’s difficult to focus on one thing at a time. HazeOver is a simple but effective productivity tool that helps you focus on one task or window at a time.
HazeOver works by automatically highlighting the active app window in the foreground by dimming all of the background windows. If, like many people, you have multiple apps open at one time, Hazeover helps improve your concentration by focusing on one app at a time instead of trying to attend to things such as tweets, emails, instant chat messages and Facebook status updates at the same time. Used in collaboration with a project planning app such as LiquidPlanner, ProWorkflow, or Wrike, it can really help you focus on the tasks at hand.
There’s now lots of accounting and personal finance software for Mac that are big on user friendliness but often this comes at the expense of functionality and features. BeanCounter is for all those that need a no-frills, powerful and straightforward bookkeeping, time tracking, and invoicing software on their Mac. While it isn’t the slickest accounting software out there, it’s very comprehensive and powerful when it comes to managing finances.
The number of features in BeanCounter are almost impossible to list here but include everything from essential features such as double-entry and accrual accounting to multiple currency support and time tracking. All of this is contained within a very simple and basic one-window user interface that might seem a bit drab for those who have used glossy SaaS accounting software such as FreshBooks, Xero, or QuickBooks. However, if you spend time getting to know it, you’ll find that BeanCounter is more than suitable for managing accounts, clients, projects, merchants and bills providing reports and graphs.
iMindQ is a powerful productivity tool that helps you build mind maps. iMindQ is aimed at businesses, educators and individuals that want to improve their creative thinking, memory and effectively manage, organize and present information.
iMindQ is an excellent tool for creating organic mind maps, concept maps, flow charts and many other types of diagram. It’s also great for solving problems, improving communication, and making plans quicker and more creatively.
If you’re new to mind mapping, its a very simple and effective way to organize information, allowing you to capture the natural flow of ideas. Mind mapping helps you arrange ideas and then makes it easier to identify their interconnections visually. It’s an extremely effective way at visually representing complex ideas, information and data for planning projects, new concepts or conducting meetings and iMindQ does it very well, although it doesn’t quite have the same level of functionality as a full-blown project management software like LiquidPlanner or Wrike.
Running a business is hard enough without the stress of having to deal with complicated accounting systems. QuickBooks is one of the most established and user-friendly accounting software packages out there, along with apps such as FreshBooks and Xero.
QuickBooks for Mac is aimed at freelancers, small businesses, finance officers, accountants, and bookkeepers who want to save time by simplifying small business accounting. QuickBooks for Mac is a product that seems to divide Mac users, who either love or hate it. However, it’s one of the more user-friendly finance software packages out there. QuickBooks is developed by Intuit, which also makes Mint, GoPayment, TurboTax, and Quicken, and has a long track record in financial software.