Project management isn’t easy to get right and its important not to overcomplicate things when choosing software. Just because a project management tool is complex, it does not always mean it’s more useful. There’s nothing worse than being bombarded with features and functions you neither need or understand which simply causes confusion among you and your team.
There are two main considerations when it comes to choosing project management software for Mac. The first thing is to make sure that it allows you to assign and distribute work in the right way. The second and equally important thing is functionality for project analytics, to help you keep on top of project goals.
This can be a tricky to get right and some Mac project management apps simply don’t give you enough solutions to do both effectively. On Mac, it’s also important that the app looks good which is why Mac users will love the way modern cloud-based project management apps present and manage data on the desktop.
If you’re looking for a no-fuss, straightforward way to create invoices, estimates, sales invoices and more, Easy Invoice PDF Invoice Generator is a simple PDF-based solution. Unlike cloud-based billing and invoicing apps like FreeAgent or Zoho Books, you won’t find tons of templates, tracking or fancy analytical features in Easy Invoice but it’s very easy to use, converts everything straight into PDF format and can sync everything with your iPhone or iPad.
Easy Invoice can produce documents that include all of your estimates, sales invoices, and receipts which you can then send instantly to clients. Anything that’s sent from your Mac, you can also choose to sync with your iPhone and iPad. In addition to this, you can export them to the developer’s more advanced bookkeeping software Easy Books, which offers a complete account management solution.
Easy Invoice is easy to get started with and you should begin by entering the product or service you’re selling and its price. So for example, if you’re a selling a service, you must enter the name of the service and how much it costs per hour. The same goes for if you’re selling a product – whatever your work is, you have to enter it first. Once you’ve defined what you’re selling and their prices, it’s then very easy to itemize work in invoices.
Creating invoices, tracking expenses and payments can often take the focus away from getting on with building your business. Billings Pro saves valuable time and hassle by helping you to create professional invoices and track time, expenses, and payments from your Mac.
With Billings Pro, you can add unlimited clients and projects, and create professional invoices, while there are flexible billing options depending on whether you are charging clients based on time, project, expense, product, service, or a flat rate.
All of this you can also synchronize between multiple iPhones, iPads and Macs so that you can manage your business on the move.
OneNote has been one of the most popular note taking tools for Windows for some time now but more recently, Microsoft brought OneNote to Mac.
OneNote for Mac is a powerful productivity tool allows you to capture thoughts, discoveries, and ideas in a digital notebook. OneNote is ideal for those that want to improve their productivity, brainstorm ideas, plan a big event or just have a more structured way of collecting masses of clippings you want to save online. OneNote for Mac is fully integrated with all other versions of the software for PC and mobile so not matter what device you use to save clippings, OneNote brings it all together.
For business purposes, OneNote isn’t nearly as powerful as other collaborative project management tools like Wrike, eXo Platform, or even Zoho Docs, but its ease of use makes it a worthwhile addition to your arsenal of Mac productivity tools.
Accepts notes in any shape or form
OneNote is basically an open canvas that allows you to type anywhere and rearrange content on the page in any way. You can format your notes with different fonts or colors, and organize your content with tables. You can add pictures, PowerPoint documents, PDFs, links, articles, diagrams, annotations – just about any kind of content fits into OneNote.
Taking snapshots of articles and web pages on the internet is made even easier in OneNote thanks to a clippings extension or add-on which allows you to save pages instantly to OneNote. It can even extract text from photos and pictures and copy them into your notes although the accuracy depends on the quality of the image.
In place of spreadsheets, OneNote uses simple OneNote tables to make sense of information. Start on a new line of text by typing a word, phrase, or number, and then press the Tab key to create the next column and press Return to create a new row. Alternately, you can click Insert > Table on the ribbon or on the menu bar.
Tag, you’re it!
You can edit your clippings in many different ways. You can create, rename, search, sort, color code, and copy pages, sections and notebooks to organize your content as you’d like. Or you can tag notes to highlight them, compile and track to-do lists, flag questions and more.
The Tags gallery on the Home tab lets you visually prioritize or categorize selected notes. Tagged notes are marked with icons that prompt you to follow up on your important action items, or to check off completed tasks on your to-do lists.
Customization and color coordination is a big part of OneNote. For example, when you first launch OneNote, a default notebook with the Quick Notes section is created for you, but you can easily create additional colorful notebooks for the subjects and projects you want by clicking plus sign (+) in the Notebooks list or by clicking File > New Notebook on the menu bar.
Adding new pages or notes to notebooks is also very easy. To create a new page in the current section of your notebook simply click (+) Add Page over the page tabs, or click File > New Page on the menu bar. To create a new section in the current notebook, click the plus sign (+) next to the section tabs, or click File > New Section on the menu bar.
OneNote automatically saves all of your changes as you work. If you want to see when OneNote last synced your changes, click the name of your current notebook, and then click the arrow next to it in the Notebooks list and it will show the time of the last sync.
When it comes to collaboration, OneNote allows you to edit the same workbook at the same time as another colleague or friend whether they are on PC, mobile or Mac. Notes are automatically synced to OneDrive, OneDrive for Business or Microsoft SharePoint, making it easy to switch between devices. Note, however, that Apple’s iCloud is not supported.
OneNote is a very well organized and clinically executed tool which is one of the main reasons why it has been popular for so long. However, you will find yourself doing a lot of clicking as there are very few keyboard shortcuts and when you’re cutting and pasting a lot, this would certainly help.
It’s also a bit frustrating when you can only open one notebook at a time especially if you need information from another notebook to add to the current one you’re working on.
OneNote is great for jotting down ideas or managing your personal projects, but if you’re using it for business within a team, check out a cloud-based collaboration application or project management solution, as these are much more robust and generally work seamlessly across Mac and all your other devices.
iFax is a powerful application for your Mac that allow you to turn it into a fax machine. iFax allows you to both send and receive faxes and supports several other features to help you manage and receive faxes on your desktop.
iFax performs a similar function to popular cloud-based fax apps like eFax, MyFax, or RingCentral, except it’s all done through a desktop app. It supports importing of a wide range of documents including those in PDF, TIFF and JPG format.
iFax allows you to attach and send any type of document that you’ve scanned, and even to crop them and adjust brightness or sharpness to improve the quality for faxing. This is sometimes important in order to brighten backgrounds or darken text foregrounds because darker images for example will not appear clearly in a fax and text that’s too light simply won’t appear properly either.
Actual for WorkflowMax allows you to record time spent on projects without having to log in to the WorkflowMax website, although it does still require an active subscription to WorkflowMax. Actual for WorkflowMax was built to help users more easily record and post time sheets in WorkflowMax to help them focus on the work in hand more easily.
Actual for WorkflowMax makes it much easier to track time as you work and access WorkflowMax jobs without the inconvenience of having to log in to the website each day, as everything is conveniently accessible and managed from your Mac desktop.
If you’re a lawyer or partner in a small to medium-sized law practice, you’ve probably got enough on your hands without the stress of having to make sure your firm’s finances and customer contacts are managed smoothly. Clio is a powerful web-based law practice management tool designed specifically for the needs of law firms. Clio is suitable for sole traders and small-to-mid-sized law practices and although it’s mainly a web service, it can be accessed more conveniently using the desktop app for Mac.
OmniPlan is a popular and powerful productivity tool for Mac that helps you visualize, maintain, and simplify your projects. OmniPlan is a project management tool that lets you break down tasks, optimize use of resources, monitor costs and manage your project in a convenient overview of your plans.
Unlike browser-based project management tools such as Wrike, Mavenlink, or JIRA, OmniPlan runs straight off the desktop through the Mac app. It’s ideal for collaborating with colleagues whether it’s changes to schedules, project plans, or simply just to chat with them about something you’re working on.
As you would expect from professional project management software, OmniPlan includes Gantt charts, schedules, summaries, milestones, and critical path highlighting to give you complete control over your project. OmniPlan can be invaluable in helping you anticipate and eliminate problems by identifying bottlenecks, tracking budgets and distributing workloads amongst team members more fairly and efficiently.
Nutshell is a well-organized and collaborative CRM tool aimed at small businesses. Nutshell has powerful reporting and collaboration tools, integration with Exchange and Google Apps, comprehensive lead tracking tools, and more.
Although there is a web version of Nutshell, it’s also available as a standalone desktop app for Mac, PC, iOS and Android. However, if you’ve ever used the web version of Nutshell, you won’t notice much difference between it and the Mac app ,which basically plugs displays all the functions and features of the web app in a desktop shell. Still, it’s a worthy alternative to browser-based SaaS CRM apps, such as Salesforce, Insightly, or Pipedrive, if you want CRM functionality packaged within a desktop app.
Do you ever find with too many windows open on your Mac desktop you get easily distracted when you’re working? There are so many apps and web sites vying for attention on screen sometimes that it’s difficult to focus on one thing at a time. HazeOver is a simple but effective productivity tool that helps you focus on one task or window at a time.
HazeOver works by automatically highlighting the active app window in the foreground by dimming all of the background windows. If, like many people, you have multiple apps open at one time, Hazeover helps improve your concentration by focusing on one app at a time instead of trying to attend to things such as tweets, emails, instant chat messages and Facebook status updates at the same time. Used in collaboration with a project planning app such as LiquidPlanner, ProWorkflow, or Wrike, it can really help you focus on the tasks at hand.