Actual for WorkflowMax allows you to record time spent on projects without having to log in to the WorkflowMax website, although it does still require an active subscription to WorkflowMax. Actual for WorkflowMax was built to help users more easily record and post time sheets in WorkflowMax to help them focus on the work in hand more easily.
Actual for WorkflowMax makes it much easier to track time as you work and access WorkflowMax jobs without the inconvenience of having to log in to the website each day, as everything is conveniently accessible and managed from your Mac desktop.
Requires an active WorkflowMax account
The first time Actual for Workflow Mac opens, you need to enter your WorkflowMax details – i.e. your email address and account key.
Then click the Actual icon on the task bar (the top menu bar) of your desktop to view the status menu. From here you can see the current task recording and pause or resume it. You can also see the Time Not Posted area, which shows a list of other jobs where time recordings have not yet been posted to WorkflowMax.
You can click the play/pause button on one of the ‘Time Not Posted’ jobs and the timer will start or stop for the selected job. If another job timer is running it will be paused. Clicking the note icon allows you to add a note to the job time and also see the ‘Jobs’ menu, which displays all your jobs and their associated tasks. In addition, there’s a ‘Refresh’ option that connects with WorkflowMax to update your jobs and tasks list.
WorkflowMax to the Mac
Actual for WorkflowMax is very unobtrusive. It displays a small animation in your task bar so you can easily track the hours you spend on jobs, without it taking over your desktop.
Aside from the options to select a job and task and record a time sheet for it, there’s also an option to add notes to tasks and you can easily change the time or date before posting.
You can access a summary of all non-posted time sheets in one view, adjust them as required or post them all at once. Another useful feature is the ability to enable an idle timer so that if you leave your desk, Actual for WorkflowMax will give you the option of subtracting this time from the current task or carry on.
If you work in different time zones, Actual for WorkflowMax can also be complemented by AnyTime, which is a color-coded world clock for OSX task bars. With AnyTime you can view multiple time zones in your Status Menu. To use the Status Menu you must select a task from the menu to start a timer for your job/task. The top task bar will now display a timer. The icon will animate and the timer will update every minute.
You can pause the current running job and restart it by pressing the Actual for WorkflowMax icon and selecting the job. Switching jobs is very easy and it automatically pauses other jobs when you start new ones which is what makes Actual for WorkflowMax so convenient for tracking time when you’re constantly switching jobs.
If you add new jobs, you simply need to Refresh and Sync WorkflowMax. To refresh data in WorkflowMax simply select ‘Refresh’ from the Task Bar Menu or select ‘Show Main Menu’ and click the refresh button in the bottom left corner, or select ‘Refresh’ from the WorkflowMax menu.
Actual for WorkflowMax is a very powerful time tracking tool. If you’re a Mac user and are using the web version of WorkflowMax, installing it is a no-brainer. If you’ve never tried WorkflowMax but work on multiple projects and need a way of tracking how much time you are spending, WorkflowMax is an excellent way to keep tabs on them.
If you’re not already using WorkflowMax as a web app, go check it out. There are plenty of other SaaS business management apps out there that make for powerful alternatives to what’s available as a standalone Mac client.