Sending invoices is a vital task if you ever expect to make any money as a contractor or freelancer. Fortunately, numerous invoicing applications on OS X can turn this mundane task into a streamlined and efficient process – often also creating great looking invoices.
Today we’ll be taking a look at 7 examples of invoicing software for the Mac, ranging from very simple tools such as Involer through to a more complicated SaaS packages. Most applications come with a small cost, but ultimately could save you money by making sure all of your invoices are managed properly and accounted for.
It might be alternatively be worth considering a web-based invoicing solution, such as FreshBooks. This powerful cloud software is designed to help save you time, get paid faster, and look more professional. FreshBooks allows you to create and track invoices and recurring subscriptions from one place.
FreshBooks even has tools for managing contractors. You can invite contractors to join your team then track time on projects and deliver invoices all from the same place.
Price: From $9.99 per month
Invoy prides itself on simplicity, albeit with a few more advanced features. It can create different types of document (cash sales, credit memos etc), supports exporting of data to Excel or Numbers, and can also integrate with the OS X Address Book.
The interface is impressive, and Invoy is certainly an application I would recommend giving a try. A 15-day trial is available.
Developer: Empty Factory
Requires: Mac OS X 10.4.9 and higher
A relatively simple application, Express Invoice allows you to create basic invoices, quotes and orders, manage recurring billing, and automatically send statements to customers with overdue payments.
Support for adjusting the look-and-feel of invoices is fairly basic, but the application does have an in-built email system for quickly sending documents out to a client.
Developer: NCH Software
Requires: Mac OS X 10.2
Billings Pro begins the move towards more powerful invoicing applications with functionality such as time tracking, recurring invoices, advanced reporting and one-click sending of invoices.
You can even bring up a Google Map of a client’s address so you know where to find them. Billings Pro is a great option for those of you with many clients and more demanding invoice needs.
Price: From $5 per month
Requires: OS X 10.4.11 or greater
ProfitTrain (previously known as Billable) helps you keep track of the billable services you perform for a client and invoice them appropriately. It has flexible support for international taxes, integrated time tracking, and customize invoices via a HTML template.
When it comes to sending invoices out, it just takes one click to generate a pre-addressed email with a PDF invoice attached. Easy!
Requires: Mac OS X 10.4.4 or later
Zoho Books is another cloud-based invoicing app. Aimed at freelancers and small business owners, Zoho Books is perfect for those who don’t have a financial or technical background, since the user interface is so slick and easy to use.
The software allows you to customize your invoices to include discounts, adds shipping costs, include sales staff names for commission purposes, and more.
Price: From $24 per month
On The Job has a lot of power under the hood but remains a very easy-to-use application. In addition to invoicing, it can handle time tracking and expenses. Invoices are very easy to customize through an innovative template editor.
Quotes or time-sheets are also easy to put together, and On The Job has no problem handling multiple currencies for different clients.
Developer: Stunt Software
Requires: Requires OS X 10.5
Whether your needs are remarkably simple or incredibly complex, there should be a billing and invoicing Mac application perfectly suited for you. It may also be worth considering a web based-application for added mobility and ease-of-use.
Which invoicing application do you use? I’d be interested to hear of any other alternatives on the market.
Update: This post was updated on May 27th 2015. The original article was posted on September 3rd 2009.